Simple, Honest Pricing

From $59/Month.
Never Billed Per User.

Three simple plans for heating & air companies — Start $59, Pro $89 and Crew $199 a month. Unlimited customers, addresses and employees on every plan. No add-ons, no surprises.

14-day free trial · No credit card required · Cancel anytime

Works in the US, Canada, Australia, New Zealand and the UK.

Pricing

Pick the size you actually are

Every plan is the same software. The bigger plans lift the limits and turn on the automation — you are never paying for seats you do not have.

Start
$59
per month
Owner-operator, one van
MOST POPULAR
Pro
$89
per month
Small fleet, fully equipped
Crew
$199
per month
Multiple vans and routes
Users
Office logins - the people who dispatch, invoice and see the money
23Unlimited∞
Employees
Tech-app seats - they run the route and complete the jobs, they never see the money. Unlimited on every plan.
Unlimited∞Unlimited∞Unlimited∞
Vans
12Unlimited∞
Customers & addresses
Unlimited∞Unlimited∞Unlimited∞
Texts included (sent + received, US & Canada)
500 extra texts for $15 on any plan. Sent and received both count. A text is 160 characters; a longer one counts as two.
500 / month5001,000 / month1,0002,000 / month2,000
Smart Lasso map selections
Unlimited∞Unlimited∞Unlimited∞
Auto-routing
250 extra auto-routes for $5 on any plan, added automatically when you need them.
50 / month50100 / month1001,000 / month1,000
Tune-up waiting list, live map & dispatch
✓✓✓
Maintenance agreements that come due
✓✓✓
Estimates, templates & follow-ups
✓✓✓
Invoicing
✓✓✓
Card on file & customer payments
✓✓✓
Customer app
Your customer signs in by text — sees where they are on today’s route on a live map, sees invoices, pays, and sets their own alert preferences
✓✓✓
Tech app
Jobs in route order with one-tap navigation, system type, model, tonnage, filter size and unit location at each address, gate and access notes, start, skip and complete jobs, before/after photos
✓✓✓
Schedule alerts
✓✓✓
Estimate alerts
✓✓✓
Receive customer replies
✓✓✓
Property manager & commercial monthly billing
✓✓✓
Sales tax & reporting
✓✓✓
Customer CSV import & reports
✓✓✓
Multiple addresses per customer
Landlords, property managers and businesses with several addresses - every address saved once under the one customer
✓✓✓
Employee time clock & hours
✓✓✓
"On the way" text
Your tech sends it with one tap from the tech app
✓✓✓
Reply back to customers
—✓✓
All other automated alerts
Arrived, completed, follow-ups and the rest
—✓✓
Automated invoice sending
—✓✓
Automatic card charging
—✓✓

14-day free trial on every plan · no card to start · cancel anytime · move up or down whenever you like.
Need more? 500 extra texts for $15on any plan · counted sent and received, 160 characters per text.

We Were Paying Too Much for Software
That Still Didn't Do What We Needed.

Per-user pricing
From $59 a month
Never billed per user. Every tech gets the tech app on every plan.
Paid add-ons
Core tools on every plan
Dispatch, the live service map, the tech app, the customer app, estimates and invoicing on all three plans.
Annual contracts
Month to month
No contracts. No cancellation fees. Stop whenever you want.
Generic software
Set up for heating & air
Maintenance-agreement tune-ups that come due on their own, system type, model, tonnage and filter size on every job, repair and tune-up routes, and property manager accounts billed monthly.
Everything Included

What's in the Software

Here's what HVACBossPro does for a heating & air company. The plan table above shows exactly which plan turns on each automation — nothing hidden.

FeatureWhat it doesAvailable
Tune-Up Waiting ListEvery tune-up and service call that came due — in one list and on a live map, colored not due / due / overdue✓
Maintenance AgreementsSpring-and-fall and yearly tune-ups set by minimum days between visits (180 / 365), so addresses come due on their own✓
Dispatch BoardThe Scheduled list by day and van, with route order and stop and dollar totals per service✓
Circle-to-Assign MapCircle stops on the map or select them, and assign them to a van in one step✓
Auto-RoutingClosest First or Furthest First from your shop, or set the route order yourself✓
Equipment on Every JobSystem type, brand, model and serial #, year installed, tonnage, filter size and unit location under every address✓
Access NotesGate codes, dogs, attic ladder and thermostat location, right on the job in the tech app✓
Before & After PhotosTechs take before and after photos from the tech app, attached to the job✓
Estimates & QuotesBuild, email, and track quotes with online approval✓
Invoices & PaymentsInvoicing, card-on-file billing, auto-billing, online payments, partial payments, payment history✓
Two-Way TextingSend and receive texts with customers inside the app✓
Automated AlertsNight before, on the way, arrived, completed, estimate sent, and more✓
Estimate Follow-Up Sequence3 automated texts if a customer doesn't respond to a quote✓
Payment Follow-Up Sequence3 automated texts for unpaid invoices✓
Repair & Tune-Up RoutesAgreement tune-ups come due on their own, so one van can run the tune-ups while another handles repair calls✓
Property Manager & Commercial AccountsProperty managers, landlords and businesses billed monthly, with one statement covering every rental home and building, each line labeled with the address✓
Customers & AddressesCustomer records with as many addresses as they need, tags and custom fields✓
Customer AppLive route map ("You’re stop 12 of 20"), invoices, pay online, card on file, request a service, choose alerts✓
Tech AppJobs in route order, equipment details and access notes, start/skip/complete, before/after photos, automatic on-the-way and arrival texts✓
Role-Based AccessOwner, Manager, Office, Crew Lead, Mobile — granular permissions✓
VansKeep your vans on file and assign employees to them✓
Time ClockEmployees clock in and out; hours reports by date range✓
Ratings & ReferralsCustomers rate the visit and refer a neighbor from the customer app✓
Dashboard & ReportsRevenue, jobs, money owed — at a glance✓
Discount Codes & Sales TaxPercentage or flat discounts, sales tax on every invoice✓
CSV Customer ImportBring your customer list over from a spreadsheet or your old software; imported addresses are placed on the map automatically✓
Unlimited EmployeesTech-app seats for every tech on every plan — never billed per user✓
Unlimited Customers & AddressesNo caps on any plan — 50 customers or 5,000✓
Texts (US & Canada)500 / 1,000 / 2,000 a month by plan, sent and received; +$15 per additional 500✓
FAQ

Common Questions

What's the difference between the plans?
Start ($59) suits an owner-operator: 2 office users and 1 van. Pro ($89) adds billing automation, replying to customers and the rest of the automated alerts, with 3 users and 2 vans. Crew ($199) has unlimited users and vans. Employees, customers and addresses are unlimited on every plan.
What happens after the 14-day free trial?
You'll be prompted to pick a plan and enter a card — from $59/month. If you decide not to continue, your account simply stops — no charges, no cancellation fees. We don't auto-charge without you knowing it's coming.
Do I need a credit card to start the trial?
No. Create your account and get full access for 14 days with no card required. You only enter payment info if you decide to keep going after the trial.
How many users can I add?
Office users: 2 on Start, 3 on Pro, unlimited on Crew. Techs using the tech app are unlimited on every plan, and so are customers and addresses — you are never billed per user or per customer.
Where does it work?
HVACBossPro works in the US, Canada, Australia, New Zealand and the UK, and bills your customers in their own currency. The texts included in every plan cover the US and Canada.
What's the texting pricing?
In the US and Canada, Start includes 500 texts a month, Pro 1,000, and Crew 2,000 — sent and received. A text is 160 characters; a longer one counts as two. If you go over, you can add blocks of 500 for $15 each.
How does auto-routing pricing work?
Start includes 50 auto-routes a month, Pro 100, and Crew 1,000. Go over and 250 more are added automatically for $5 - your dispatcher is never stopped mid-day. Smart Lasso map selections are unlimited on every plan.
Are there any contracts or annual commitments?
None. Month to month, always. Cancel anytime from your account settings.
Does this work for my kind of heating & air company?
Yes. Service calls, repairs, spring and fall tune-ups and yearly maintenance visits all run the same way — a service, the equipment at the address, a price and a place on the waiting list. Homeowners, landlords, property managers and commercial buildings all fit, whether the system is a furnace and AC, a heat pump, a mini-split, a boiler or a package unit. It works for an owner with one van or a company running several.
Can I bill a property manager once a month?
Yes. Set each property manager, landlord or business up as a Monthly account. Every job at every one of their rental homes and buildings goes on ONE statement each month, with each line labeled with the address.
How do maintenance agreements work?
Each agreement is set by the minimum days between visits — 180 for a spring and fall tune-up, 365 for a yearly visit. When an address is due it shows up on the waiting list and the map, with the equipment right under it — "Central AC + Furnace · Trane XR14 · 3 ton · installed 2012 · filter 16x25x1" — and the card on file can be charged when the tune-up is completed.
Can I import my existing customers?
Yes. Bring your customer list over from a spreadsheet or a CSV export from your old software on any plan.
What if I have questions or need help getting set up?
We're a small team and we respond fast. Reach us anytime at Support@bossprohq.com. We've run trucks ourselves — we know what setup actually looks like and we're here to help.

Start Free. No Card. No Commitment.

14 days of full access. See if HVACBossPro fits your heating & air company before you spend a dollar.